Extra May meeting – 2020/05/17 at 1PM

Westercon 73 is inviting you to a scheduled Zoom meeting.

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Meeting ID: 880 1529 4938
Password: 909919
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Password: 909919
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May Meeting is 5/3/2020 at 1PM

Westercon 73 is inviting you to a scheduled Zoom meeting.
Topic: Westercon 73 ConCom May 3 General Meeting
Time: May 3, 2020 01:00 PM Pacific Time (US and Canada)
Meeting ID: 874 3789 2304
Password: 947612
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+13462487799,,87437892304#,,#,947612# US (Houston)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 408 638 0968 US (San Jose)
+1 253 215 8782 US
+1 301 715 8592 US
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
Meeting ID: 874 3789 2304
Password: 947612
Find your local number: https://us02web.zoom.us/u/kostjNvFe

Progress Report #2

Letter from the Chair: It is amazing how time flies by. It has been almost 18 months since we won the bid to run Westercon 73. We have managed to put together a diverse and knowledgeable convention committee. Now in the next six months we will be working hard to give you a great experience. In order to bring music to Westercon 73 our local sister filking convention, Conflikt, will be organizing an exciting music track for us. We are pleased to present our Filk Guests of Honor Jeff and Maya Bonhoff who have some fun stuff planned for us! There will also be concerts, paneling, and a room dedicated to open filking. We are also working to attract other interesting groups and activities for your pleasure. We are looking forward to welcoming you to Westercon 73, July 2-5, 2020, in Seattle (actually SeaTac). 

Sally Woehrle, Con Chair 

Westercon 73 Registration Information January 1st 2020 to June 10th, 2020 – $70.00 At the Door: $75.00 Children: Ages 1 day to 5 years old – Free 6 years old to 12 – $25.00 13 years old to 17 years old – $35.00 (Note: children prices do not change) If you pre-supported / pre-opposed when you were at Westercon 71 in Denver, we need you to register on the website. When Registering and it asks you method of payment, click on “pay by check” then email Gene at gene@westercon73.org and he will adjust your membership. 

Keep up to date with Westercon 73 Web page: westercon73.org Facebook: www.facebook.com/westercon2020/ Twitter: twitter.com/westercon2020 Telegram: https://t.me/Westercon2020 

Westercon Dealer Room 

Westercon will have a Dealer Room filled with goodies for you to peruse and purchase! There will be books, filk music CDs, jewelry, costume accessories, more books, other accessories and more! Please come visit us to find fun and entertaining additions to your Westercon experience. If you have any questions please email dealers@westercon73.org

Westercon 73 Hotel Report DoubleTree by Hilton Seattle Airport 18740 International Blvd. Seattle WA 98188 

Party Suites So, this time we will be using the penthouse floor for all room parties. There are 2 – Presidential Suites, 5 – Parlor suites and 9 Standard rooms on the top floor for parties all weekend. Yes, you will be able to have open door room parties. They will be opening up at the end of the month please keep watch on the web site. 

Washington has some very weird laws about room parties and we are working hard to make it as painless as possible. 

Art Show Report – 

Westercon will accept entries on a first come first serve basis and all entries must be of science fiction, fantasy or of fannish interest. Artists or artists’ agents may enter artwork in the Art Show. Agents will be asked to provide written authorization from the artist(s) they represent. 

Panels (4’x4’) and tables (2 1/2’ x 3’) are $15 each. You may have a maximum of four panels and two table spaces. The convention will take 10% commission on all sales. 

Entries must be matted, framed or otherwise ready for display. Artwork in any medium will be accepted. If your work requires special handling (electricity, special lighting, etc.), please notify us in advance. For full rules please go to the web page. 

Programming Report 

The invites have started to go out so if you haven’t heard from programming yet contact programming@westercon73.org or gibbitt@westercon73.org and let her know you want to help. We are working on some exciting things and when they are locked in we will let you know on via the web site and social media. 

Staff and Volunteers 

We are still looking for staff and volunteers to help out with the convention. Without you all volunteering these conventions don’t happen. 

Club Tables 

Have your con or club got there table yet? Go to our website and get your table reserved now before we run out. https://westercon73.org/venue-hotel/club-tables/ 

Convention Flyers We appreciate anyone who wants to help us publicize our convention. A convention flyer suitable for printing at home will be available on the website. Feel free to print out flyers and post them in your home town!

January Meeting Notes

Started at 2:27

Chair report – Exec meeting happened this morning.
PR 2 almost done and will be posted 1/15/2020. Please send any announcements to gene@westercon73.org

Vice chair/Hotel – Shoulder dates continue to be an issue; the room nights were added to again last week. Make a reservation for what you CAN get and contact gene@ to extend your reservations.

Memberships – Staff was reminded to complete membership purchases along with directions on how to obtain the staff rate. There are still many outstanding supporting memberships that have not yet converted.

Programming – Gaming is at work getting some new things onboard. Masquerade, “nerf wars”, Regency dancing, film festival and other science programming is coming along. Kevin Roche’s IBMQ presentation will be a major draw.

Filk programming is also part of the above, as well as some non-Filk music. They will need to coordinate with A/V for available equipment via Dawn and Ian Shaw.

Treasury reported a balance of $11.2K. Art show and Dealer Room fees will also add to this amount.

Program Book people will become Publications once Sally talks to them. Jason will coordinate with them for style and font choices and with Walter for addition to the web page.

Convention Master training is being arranged; more soon.

Calendar of meetings was announced with locations and dates. This will go up on the website this week. All meetings are 2-6 pm. Emphasis was placed on the June meeting which will be at Concomcon. Meeting will probably be Saturday; more soon.

Art Show has stuff to get approved to get up on the website.

Mike Citrak had a layout and would like input from concom as to where their spaces are.

Sign Shop laid out budget reqs for sign completion.

Request for break and break outs to follow. Formal meeting adjourned at 2:55.