DEALER ROOM FAQ

Please read this FAQ if you are interested in being a dealer at Westercon 73.  You will be expected to abide by the information and rules presented here if you apply and are accepted into the Dealer room. You will be further required to be compliant with Westercon 73’s Code Of Conduct.  Please note that this FAQ is a living document and will be updated periodically to reflect new information and deadlines.  Check here first!

Where and when is Westercon 73?

Westercon 73 is being held at the Doubletree By Hilton Seattle Airport Hotel from July 2-5, 2020.

If I have questions about Dealer stuff who do I talk to?

Your Dealer coordinator is Angela Jones-Parker and her second is Holly Forbis,  Email us at Dealers@westercon73.org

What will the hours be?

Day Dealer Access Open Close
Thursday 9 AM 2 PM 6 PM
Friday 9 AM 10 AM 6 PM
Saturday 9 AM 10 AM 6 PM
Sunday 9 AM 10 AM 3 PM

We ask that all dealers be out of the room within 30 minutes of closing.
Tear down is 3 PM to 9 PM on Sunday.

What will space cost?

Westercon 2020 will have tables only available for dealers. Tables are $120 per 6’ x 2.5’ table and include 1 membership per table. Everyone who is in the Dealer Room after noon on Thursday, July 2, 2020 until the end of Westercon 2020 must have a membership.  There are NO exceptions.  You may bring assistants for move in PRIOR to opening and move out AFTER closing without purchasing memberships for them but plan to have them leave when the con opens to attendees.

How do I start my application to be a vendor?

You may apply for tables in the Dealers’ Room at the link provided at the end of this FAQ.  Please do not skip ahead to start your application until you have read this FAQ entirely

What does the state of Washington require from me to be a dealer at Westercon? 

The state of Washington requires you to have a business license.  Please bring a copy of yours to the convention. If you do not already have one you may apply for a temporary one here:  https://dor.wa.gov/forms/temporary-registration-certificate

When do applications close and when do acceptances go out? 

Applications will close on December 31, 2019. Acceptances will go out on or about January 1, 2020.  With your acceptance letter you will be invoiced for the total cost of your space. You will have 30 days to remit payment and instructions on how to pay will be provided at that time.  All acceptances are at the discretion of the Dealers’ Room Area Head.  If you are not accepted (most likely because we filled up) you will be added to the wait list.

I can’t make it but I have a friend who can take my space. Can they just come instead of me?

No. Subletting is not permitted.  Tell your friend to apply via the website form.

Will there be electricity and will it cost extra?

Yes and no. Electrical will be provided by the hotel as part of the cost of the space. Plan to use UL listed devices only with your electrical drop. Bring your own extension cords and gaffer tape to secure electrical cords; do not assume Westercon provides them!  You are not guaranteed a wall space where outlets are and you will not be permitted to run extension cords across aisles without taping them down.

Will there be Internet connectivity and what will it cost?

The hotel provides free Internet in the lobby.  Meeting room coverage is spotty. If you require internet connectivity to conduct business bring your own or plan to buy it from the hotel.

Westercon 2020 Dealer Room Application here:

Dealer room form.